Invoices and payments

QuaHill allows you to keep track of vendors' invoices and invoices issued towards clients. You can invoice whole projects, their parts or issue an invoice for individual jobs across a number of projects. Therefore, you can issue an invoice either for parts of a project or for several projects.

Invoices are generated from jobs registered in the system. It is not possible for a vendor to invoice a job twice. Once a job is added to an invoice, it is not offered for future invoicing.

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FAQ

Can a user modify an invoice design so that it corresponds to a corporate identity?

Yes. QuaHill contains one default print template for invoicing towards clients; however, a user with the respective right can add an unlimited number of print templates including invoicing templates. Therefore, you can have a print template for domestic clients and a different one for foreign clients.

Can the system register pro forma invoices?

Yes, it can. The system is able to register pro forma invoices and match them with the regular invoice.

Can a vendor download a list of jobs he/she processed?

Yes. A job list can be downloaded from the web portal in the form of an Excel sheet.

Can vendors create invoices themselves in the system?

Yes, they can. They can create an invoice for jobs they have worked on at the vendor web portal . They can download the invoice as a PDF file afterwards.

Is it possible to export a list of jobs a vendor processed from the system?

Yes. All main lists of the system can be exported in an Excel file. If a user is assigned the right to export, any list can be exported easily.

What about different due dates of clients' invoices?

For each client an individual due date period can be defined in the client's profile; this will automatically be filled in when generating an invoice. If it is not filled in, a universal due date period of the global setting will be used.

Can you send invoice reminders automatically?

Yes. The system contains a tool for automatic distribution of invoice reminders to clients who have failed to pay.

When issuing an invoice in other than the national currency, where does the system take the exchange rate list from?

Within a scheduled task, the server part of the system downloads exchange rate lists from national banks at a pre-set time. These can be used for invoicing as well.

Is the system able to automatically send reminders for invoices after their due date?

Yes, it is possible. You can schedule repeated forwarding of invoice reminders as well as define that they should not be sent to select clients.

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Kateřina Mlejnková, CEO,

czeXpress international, s.r.o., Czech Republic

We have worked together with DEVdivision Software for more than 8 years and we also used the previous generation of the QuaHill translation management system. With the new generation of the system, we have been impressed by its compatibility with CAT tools, especially analysis import and subsequent automatic generation of purchase orders. Together with other features of QuaHill, this has significantly accelerated our work flow and made our project management processes more effective. With regard to the availability of customer support and long-term experience with DEVdivision Software's flexible approach, it was very easy to make the decision and go for it…

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